The Procurement Module in OfficeCentral ERP SAGA is built to help government agencies and statutory bodies manage procurement with full compliance, transparency and efficiency. Whether for day-to-day requisitions or high-value tenders, OfficeCentral provides a seamless, fully integrated solution that connects purchasing with budget, accounting and inventory systems.
Standard Procurement
Departments initiate purchase requests through a standardized requisition process that captures essential item details, including quantities, specifications and urgency levels. Each request is then automatically routed through configurable approval workflows, ensuring efficiency and compliance with internal procedures.
The system allows you to define approval hierarchies that align with your agency’s procurement policies. Automatic notifications ensure the approval process moves forward without delays, while comprehensive audit trails capture every action for full transparency and accountability.
Professional and compliant purchase orders (POs) are generated directly from approved requisitions. Each PO includes essential details such as item descriptions, quantities, pricing and agreed terms, all formatted using standardized templates to ensure consistency and compliance.
Supplier confirmations on purchase orders are tracked to ensure clear mutual understanding of terms and expectations. All interactions are recorded through built-in communication logs, promoting transparency and accountability throughout the procurement process.
Goods received are recorded against the purchase order, including quantity and quality verification. This process automatically updates inventory levels to ensure accurate stock management across the system.
Supplier invoices are matched with corresponding purchase orders and received items. This ensures accurate billing and prevents overpayments or potential fraud within the procurement cycle.
Payment vouchers are generated only after successful invoice validation. Each transaction follows an approval route aligned with your financial policies, ensuring secure and compliant fund disbursement.
All payment activities are fully integrated with the Accounting Module. This ensures accurate ledger updates and provides real-time visibility into payment statuses across all financial systems.
Advanced Procurement – Tender & Evaluation Features
Eligible suppliers are invited through formal notifications, accompanied by the distribution of comprehensive tender documents. These documents include technical specifications, site visit schedules and clearly defined evaluation criteria to ensure transparency and preparedness throughout the tendering process.
Tender submissions are securely received and systematically tracked within the system, ensuring end-to-end visibility. The process maintains full compliance with procurement regulations and provides comprehensive documentation to support audit readiness.
Offers are evaluated based on key criteria such as price, delivery timelines, compliance and quality. Customizable scoring systems enable transparent supplier ranking, while automatically generated reports support objective and well-documented procurement decisions.
Supplier selection is finalized through authorized approvals, with automatic notifications sent to all relevant stakeholders. The process then continues seamlessly into the standard purchase order issuance and procurement workflow.
Automate repetitive procurement steps and eliminate paperwork.
Built-in audit trails and automated workflows ensure accountability.
Seamless links to budget, accounting and inventory modules.
Manage tenders and vendor evaluations with confidence.
Aligns with Malaysian government procurement regulations and internal control requirements.
"Our company have been using OC for more than 5 years now. We registered the system when the government started to implement GST. We are quite satisfied with the system as we can store up and record easily our daily business, even using smart phone.
It helps a lot with preparing invoices, DO, accounting system, CRM, Finances. As for a small company like us, this system is affordable and within our budget. Everything can be stored in cloud without taking the PC storage.
Overall, I highly recommend this system to all new user whose been looking for a system that covers most aspects of our business."
"The OfficeCentral system makes accounting work easier as it can generate invoices, payment vouchers, and purchase orders in one platform. It is also very user-friendly, even people with no account background can use the OfficeCentral system. OfficeCentral prices are also affordable especially for SMEs."
"The OfficeCentral system is very convenient, easy to access because it can view all systems on one platform. It is very user-friendly and accessible anywhere using smartphones, laptops and computers."
"OfficeCentral makes it easy. All invoices and receipts are control and reports are easily generated when needed."
"The OfficeCentral system is easy to access anywhere even without the office and the system. It is very much protected because it has a security step before it is generated to report."
"OfficeCentral is the best system for SMEs because OfficeCentral is a simple one stop solution system that helps entrepreneurs to manage the business performance and results that can be accessed anywhere and anytime. Office Management Solutions all in one place."